Last updated: 11/08/2025

This Privacy Policy explains how Silent Partner Press (“we,” “us,” “our”) collects, uses, and protects information about you when you visit silentpartnerpress.com and any related pages we operate (the “Site”), subscribe to our newsletters, download our books, or interact with us.

“Silent Partner Press” includes our imprints:

• DreadAche (horror & dark fiction)
• Kentwood & Cline Love Stories (romance)
• Red Herring Run (thrillers, mystery & suspense)
• Otherplaces Press (fantasy & sci-fi)
• Rustler’s Ridge Press (western & neo-western)

Important: This policy is general information, not legal advice. If you need guaranteed compliance for your jurisdiction, talk to a lawyer.

By using the Site or providing information to us, you agree to the practices described here.

1. Information We Collect

We collect information in a few ways:

a) Information you give us directly

This includes:

• Email address when you:
• Subscribe to newsletters
• Download free books via Payhip or similar services
• Join an ARC (advance review copy) list
• Contact us directly
• Optional name or pen name, if you provide it
• Messages you send us (e.g., email, contact form)

If you email us with order IDs to verify purchases (for replacements, free copies, etc.), we will see whatever information is on those receipts or screenshots (order number, date, book title, but not your full payment details).

b) Information collected automatically

When you visit the Site, some technical information may be collected automatically, such as:

• IP address
• Browser type and version
• Device type
• Pages visited and time spent
• Referring website or link

This may be gathered by server logs, basic analytics, or tools used by our web host or email provider.

c) Information from third-party services

We may receive limited information from third parties we use to run the business, such as:

• Email service providers (e.g., MailerLite) – subscription status, open/click events
• Ebook platforms / stores (e.g., Amazon, Kobo, etc.) – aggregated sales or general reporting, not your full payment details
• File delivery / storefront services (e.g., Payhip) – email address, download history for products you access there
• ARC and review services (e.g., Booksprout) – your email, ARC participation, review links, etc.

We do not have access to your full payment card details. Those are handled by third-party payment processors and stores.

2. How We Use Your Information

We use the information we collect to:

• Send you newsletters and updates you signed up for
• Deliver free and paid books, including:
• Download links
• Order-related messages
• Manage ARC lists, including:
• Sending review copies
• Following up about reviews
• Managing who receives future ARCs
• Run and improve our Site and mailing lists
• Respond to messages, questions, and support requests
• Enforce our Terms of Use and protect our rights and the rights of our authors and readers
• Comply with legal obligations where applicable

We do not sell your personal information to data brokers.

3. Legal Bases (for EEA/UK visitors)

If you are in the European Economic Area (EEA) or the UK, we rely on the following legal bases to process your personal data:

• Consent – for sending newsletters, ARC invitations, and promotional emails
• Legitimate interests – for basic analytics, fraud prevention, Site security, and managing ARC participation
• Legal obligations – where we must retain certain records for legal or tax reasons

You can withdraw your consent at any time by unsubscribing from emails or contacting us.

4. Cookies and Similar Technologies

Our Site and our third-party providers may use cookies or similar technologies to:

• Keep the Site running properly
• Remember basic preferences
• Track basic usage and performance (e.g., which pages get traffic)
• Help manage email campaigns (open/click tracking)

You can usually control or block cookies through your browser settings. Disabling some cookies may affect how the Site functions.

We do not intentionally use cookies to stalk your entire online life. We care about whether our pages and emails work, not what you had for lunch.

5. Email Lists and ARC Programs

Newsletters & imprint lists

When you sign up for our newsletter(s):

• We store your email address (and name, if you gave it)
• We may record:
• Which imprints you chose (horror, romance, etc.)
• Whether you open or click emails

We use this to send you the right kind of updates and avoid spamming you with genres you don’t care about.

You can unsubscribe at any time using the link in our emails.

ARC (Advance Review Copy) lists

If you join an ARC list:

• We track which books we send you
• We may track whether you follow through with reviews
• We may use this information to decide who gets future ARCs

If you repeatedly request ARCs and never review, or share files in ways that violate our terms, we may remove you from ARC lists.

6. How We Share Your Information

We share your information only when necessary to run the business or comply with law.

We may share information with:

• Email service providers (e.g., MailerLite) to send newsletters, ARC invites, and transactional emails
• Storefront and file delivery services (e.g., Payhip) to host and deliver ebooks
• ARC service providers (e.g., Booksprout) if you sign up for ARCs through them
• Web hosting and technical service providers that keep the Site online
• Analytics or security providers as needed to keep things running and safe
• Government authorities or legal counsel if required by law, court order, or to protect our rights, property, or users

We do not share your email with random “partners” so they can spam you with unrelated offers.

7. Data Retention

We keep your information only as long as reasonably necessary for:

• Running newsletters and ARC programs
• Fulfilling legal and tax obligations
• Resolving disputes and enforcing our agreements

If you unsubscribe from emails:

• We will stop sending marketing emails to that address, but
• We may retain minimal records (e.g., your email on a “do not email” list, or transaction logs) if required for legal, security, or accounting reasons.

If you want us to delete your information where legally possible, see Your Rights below.

8. Data Security

We take reasonable steps to protect the information we control from loss, misuse, and unauthorized access.

That said:

• No system is 100% secure
• We cannot guarantee absolute security of data transmitted over the internet

If we become aware of a significant data breach affecting your personal information, we will take steps required by applicable law, which may include notifying you.

9. Your Rights

Your rights depend on where you live. Subject to local law, you may have some or all of these rights:

• Access – to know what personal data we hold about you
• Correction – to fix inaccurate or incomplete information
• Deletion – to request that we delete your personal data, where legally allowed
• Restriction – to request we limit how we process your data in certain cases
• Objection – to object to certain types of processing (e.g., direct marketing)
• Portability – to request a copy of your data in a structured, machine-readable format (where applicable)
• Withdraw consent – if we rely on consent (e.g., newsletters), you can withdraw that consent at any time

To exercise these rights, contact us at [PRIVACY@SILENTPARTNERPRESS.COM] (or your chosen email). We may need to verify your identity before acting on your request.

If you’re in the EEA/UK and believe we’re mishandling your data, you may have the right to lodge a complaint with your local data protection authority. We’d prefer you email us first so we can try to fix the issue.

10. Children’s Privacy

This Site is not intended for children under 13, and we do not knowingly collect personal information from children under 13.

If we learn we have collected information from a child under 13 without verifiable parental consent, we will delete it as soon as reasonably possible.

If you believe a child under 13 has provided us information, contact us at [PRIVACY@SILENTPARTNERPRESS.COM].

11. International Transfers

We operate (and many of our service providers operate) in the United States. If you access the Site from outside the U.S., your information may be transferred to, processed, and stored in the U.S. or other countries where our providers are located.

Data protection laws in those countries may be different from those in your country. By using the Site, you acknowledge this.

12. Third-Party Sites

Our Site may link to third-party sites and services (e.g., Amazon, Kobo, Payhip, Booksprout, social media platforms).

We are not responsible for:

• The content, privacy policies, or practices of those third parties
• What they do with your information

You should review their privacy policies before giving them your data.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we’ll update the “Last updated” date at the top.

If changes are significant, we may also announce them via email or a notice on the Site.

Your continued use of the Site after changes are posted means you accept the updated policy.

14. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your information, contact us at:

Email (general contact): [CONTACT@SILENTPARTNERPRESS.COM]

Email (privacy-specific): [PRIVACY@SILENTPARTNERPRESS.COM]

We’ll respond as time and chaos allow.